How to dictate emails in Gmail and Outlook and get a ready-to-send text

You can dictate an email straight into Gmail or Outlook: click in the message body, hold the dictation hotkey, say what you want to write as you would say it aloud, release. An AI dictation app pastes a clean email — greeting, paragraphs, punctuation, sign-off — instead of a run-on transcript. It works in the browser and in the desktop clients alike.

Why email is the best case for AI dictation

Emails are short, frequent and have a fixed structure: an opening, one or two points, a closing. That is exactly what an AI cleanup handles well: it removes "uhm, so, basically", splits sentences, adds line breaks between paragraphs and keeps the register you used. Speaking an email takes a third of the time of typing it, and the result needs little or no editing.

Gmail in the browser, Outlook desktop, Outlook web

Loquil pastes text into whatever field has the cursor, so nothing has to be installed inside Gmail or Outlook: no extension, no add-in. Click in the body (or the subject line), hold the hotkey, dictate, release. In Outlook desktop the text keeps the signature and formatting settings of the message; in Gmail it goes in as plain, correctly punctuated text.

Styles and rewrites

• Clean: your words, tidied up — the default for everyday mail.
• Rewrite: a more polished version, useful for a first contact or a complaint.
• Message styles (formal, casual, short) change the tone without re-dictating.
• "Write in": dictate in your language, send in the recipient's.

Questions

Updated: 2026-08-16

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